Billing/Accounts Receivable Specialist (FT)

  • Job Tracking ID: 512394-652481
  • Job Location: Dousman, WI
  • Job Level: Mid Career (2+ years)
  • Level of Education: 2 year degree
  • Job Type: Full-Time/Regular
  • Date Updated: October 17, 2018
  • Years of Experience: 2 - 5 Years
  • Starting Date: ASAP

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Job Description:


This position is primarily responsible for monthly invoicing/billing, accounts receivable, resolving receivable discrepancies as they occur, and following up on aged receivable in a timely manner.  Regular in-person attendance is an essential function of this position.


Assist / Prepare:

  • Timely and accurate invoicing/billing of all Lad Lake clients and preparation and submission of all applicable vendor forms.
  • Follow-up and resolution on any discrepancies between KaleidaCare imports and enrollment, home pass and discharge documents.
  • Maintain Days of Care spreadsheet and reconcile to the general ledger
  • Investigate and follow up on all outstanding aged AR accounts
  • Assists with reconciling and applying incoming ACHs, lockbox and direct deposits to ensure timely payment posting
  • Assist Controller with year-end schedules and audit preparation
  • Miscellaneous projects



Computer utilizing Microsoft Office (Word and Excel) and Sage 300 ERP software.

Experience and Skills:

Education/Training:  Associate degree in accounting or comparable experience required.

Skills:  This position requires a comprehensive understanding of accounts receivable management and Generally Accepted Accounting Principles (GAAP).  Ability to analyze and record financial data; must be detail oriented, accurate and able to work independently; must have excellent MS Office skills (especially in Excel) as well as proficiency working in an electronic accounting environment; excellent written and verbal communication skills; and the ability to implement process improvements.


Experience:  Two – three years’ accounts receivable experience, non-profit experience is a plus.



Job Benefits:

  • Medical Benefits
  • PTO Accrual of 16 days a year
  • 7 Paid Holidays including an additional Floating Holiday
  • Casual dress
  • Company paid training/ongoing professional development opportunities